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Team Presentations
What Needs to Be Done Before, During and After?

Team presentations differ from individual presentations. The client will be assessing the entire team. The presentation team needs to be aligned and focused on the experience they want to create for their audience. This is a different dynamic from individual presentations.

Decide who should be on the team of presenters and schedule a meeting with them well in advance of the presentation. During this meeting, decide the following:

1. Who will be the leader during the team presentation?
It should be someone who will help the team perform well and look good. For example, it may be the person who has the most expertise on the subject matter, the most experience presenting, the most skill as a group facilitator, the greatest ability to connect and engage with an audience, or the most knowledge about the client.

2. What responsibilities will the team leader have during the presentation?
If any of the following tasks are not assigned to the team leader, someone else will need to be responsible. * Manage time: the presenters stay within their allocated time and the meeting ends on time. * Ensure that the objective of the meeting remains the focus and that tangents are managed. * Summarize the key points addressed during the presentations. * Manage the Q&A session. * Introduce each presenter. (Your client/buyer or each presenter could introduce the next presenter.) * Manage transitions. (Each presenter could manage the upcoming transition.)

3. Who will be responsible for deciding the content and layout of the presentations?
Make sure all of the content is in alignment with the meeting’s purpose and with each other, and that the layouts are cohesive and consistent.

4. Who will be responsible for making sure that the materials/information to be distributed to the client will be completed?
This person is responsible for making sure the team members complete their individual tasks.

5. How will the presentation team handle mistakes that are made or disagreements that might arise among the team members during the presentation?
No one should correct a team member in front of the client/buyer. Instead, team members can supplement someone else’s presentation or ask a question to help another presenter clarify something that was said.

Schedule a follow-up meeting immediately after the presentation to discuss the following:

1. What worked during the presentation? What did not work?

2. What will make future presentations more effective? What opportunities for skill development and further learning need to be created?